AI receptionist for HVAC companies

When the AC dies, they call until someone picks up.

CallPilot answers your phone and your website 24/7. It books no-heat and no-AC calls, sends true emergencies to your on-call tech, sets up estimate visits and texts you the details — so your techs stay on the job in front of them.

Start a free 14-day trial Read a sample call

14 days free, no card
No setup fee
Keeps your phone number
Cancel any time

Three moments your phone goes unanswered

2:00 PM

First heat wave of the year

Every phone line lights up at once. Your dispatcher is on one call while three more ring out.

7:30 PM

Furnace won't start

The first cold night brings no-heat calls after you've closed. The company that answers books the repair, and often the replacement.

10:15 PM

Comparing quotes online

Homeowners research new systems late at night. A quick answer on your website turns that visit into an estimate request.

Sample calls

What your customers actually hear

Pick a situation. These are sample conversations written to show how CallPilot handles each one — your assistant is set up with your own services, service area, prices and rules.

Missed-call calculator

Your numbers, your math

Move the sliders to match your business. Nothing here is an industry average — the estimate uses only what you enter.

Not sure how many calls you miss? Your phone provider’s call log shows unanswered and after-hours calls for the last 30 days.

How the free trial works

Answering your customers in 3–5 business days

1
You fill in one form
Services, service area, hours, the prices you’re happy to share, and how to handle emergencies. About 15 minutes, no call needed.
2
We build and test it
We train the assistant on your website and your answers, add it to your site and set up call forwarding. You test it yourself before anything goes live.
3
14 days of real leads
Every lead is texted to you as it comes in. On day 12 you get a report of every conversation, lead and booking — then you decide whether to keep it.

What’s included

One assistant on your phone and your website

Answers 24/7

Nights, weekends, holidays, or while you’re on a job. Callers talk to a natural voice, not a phone tree.

Website chat that gets used

A “Quick answer?” button at the top of your site, not a bubble hidden in the corner. Visitors get answers in seconds and leave their details.

Qualifies the job

Asks what you’d ask: what’s wrong, the address, how urgent, best time. You get the full picture before you call back.

Books on your calendar

Offers the time windows you open to it and confirms by text. Anything that needs you is passed on with full details.

Emergency routing

Urgent jobs follow your rules: call the on-call tech, book the first slot, or give the caller safety steps you approved.

Every conversation on record

Transcripts and outcomes in one place, so nothing depends on a sticky note in the truck.

Pricing

Try it free for 14 days. Keep it only if it brings you jobs.

No setup fee, no contract, no card to start. After the trial you see every conversation and lead it handled, then decide.

Starter

For businesses that want every website visitor answered and every lead captured.

$397/month

Setup included

AI chat on your website, 24/7
Answers service, area and pricing questions you approve
Collects name, phone, address and job details
Books jobs on your calendar
Every lead texted and emailed to you

Start Starter free

Pro

Phone and website covered: no call or visitor goes unanswered.

$797/month

Setup included

Everything in Starter
AI answers your phone after hours and when you’re busy
Emergency calls routed by your rules
Summary and transcript after every call
Missed-call text-back
Appointment reminders by text
Weekly report of calls, leads and bookings

Start Pro free

Custom

Several locations, several phone lines, or call flows of your own.

$1,500+/month

Quoted in writing

Everything in Pro
Multiple locations and numbers
Custom flows per location or service
Integrations with the tools you use

Ask for a quote

First five businesses: Pro at the Starter price

We’re onboarding our first five businesses. If you give us honest feedback and let us share your results, you get Pro for $397 a month for your first three months after the free trial.

Ask about a founding spot

Phone minutes and texts are billed at cost and shown on your invoice. If the assistant brings you no leads in 14 days, simply don’t continue — you owe nothing.

Questions

What owners ask before they start

What does the free trial include?

The full plan you choose, set up for your business, for 14 days. No card and no setup fee. Phone minutes during the trial are on us. At the end you get a report of every conversation and lead, and you decide whether to continue.

Will callers know they’re talking to AI?

Yes. The assistant introduces itself as your company’s virtual assistant. Callers mostly care that someone picked up and booked them; anyone who wants a person gets transferred or a callback.

Do I have to change my phone number?

No. Your number stays the same. Calls forward to CallPilot only when you choose: after hours, when the line is busy, or after a set number of rings.

Will it quote prices?

Only the prices or ranges you approve, such as your service-call fee. For anything that needs an inspection, it books the visit or takes the details for you to quote.

What if it says something wrong?

It answers only from your website and the information you approved. For anything outside that, it takes a message and passes it to you. You can read every transcript and we adjust the answers as we go.

Does it work with my scheduling software?

CallPilot can book into its own calendar that syncs with Google Calendar or Outlook, and sends every booking to you. If you use a field-service tool, tell us which one and we’ll explain the handoff before you pay anything.

Do I need to talk to anyone to set it up?

No. Everything is done by email and one form. You can still reply with questions any time.

How long am I committed?

Month to month after the trial. Cancel any time and your phone setup goes back to how it was.

Free 14-day trial

Let CallPilot answer your customers for two weeks, free

Tell us about your business. Within one business day you’ll get an email with the short setup form and what happens next. No card, no setup fee, no sales call.

Live in 3–5 business days
Every lead texted to you
Cancel any time